At Willingjet, we are your trusted partner for specialized Medical Translation services. With over 20 years of experience in the life sciences industry, we are dedicated to providing accurate and reliable translations tailored to your needs. Willingjet excels in providing comprehensive medical translation services, ensuring precision and reliability for all your healthcare communication needs. As one of the leading medical interpreting agencies and pharmaceutical translation companies, we specialize in accurate and culturally sensitive translations. we offer meticulous medical document translation for clinical trials, patient records, and regulatory submissions. Below are examples of document types we have translated for our clients. We are fully equipped to handle a wide range of additional document types to meet your specific requirements.
With 22 years of specialized experience in the life sciences sector, Willingjet has established itself as a leading language service provider in medical translation, especially in the APAC region. From our senior management to our global operations team—including experienced project managers, linguists, quality managers, engineers, desktop publishers, and tool developers—we all possess a profound understanding of the translation and localization requirements specific to the life sciences and medical fields. This extensive expertise ensures we consistently deliver precise and reliable translation services.
Quality is at the heart of our services and serves as the foundation of everything we do. Our commitment to excellence is underscored by our ISO 9001, ISO 17100, and ISO 13485 certifications, which demonstrate our adherence to rigorous quality management practices and our dedication to continuous improvement. These certifications reflect our relentless pursuit of refinement in our processes and our focus on delivering superior results in every translation. By maintaining these high standards, we ensure that every project not only meets but exceeds client expectations.
Our team of native-speaking translators includes top-tier linguists and industry experts with deep knowledge of technical terms, local regulations, and cultural nuances. This expertise ensures precise and reliable translations in the life sciences and medical fields. By blending language proficiency with specialized industry knowledge, we handle complex and sensitive documents with utmost accuracy and professionalism. Whether translating clinical trial protocols, regulatory submissions, patient information leaflets, or scientific research papers, our team meets the highest standards of quality.
We understand how crucial deadlines are in the medical industry. Our efficient project management processes, combined with our experienced team, ensure you receive timely and reliable translations every time. By leveraging advanced workflow systems and maintaining clear communication, we proactively address potential delays and manage timelines effectively. This commitment to punctuality guarantees your projects are always delivered on time without compromising quality.
At Willingjet, safeguarding your data is our top priority. We employ advanced encryption and robust security protocols to protect your confidential information. Our strict internal policies ensure that all data is handled with the utmost care and confidentiality. We continually update our security measures, invest in the latest technology, and train our team to stay ahead of potential threats. Our IT department monitors systems 24/7, and regular audits and compliance checks help us maintain the highest data security standards.
We recognize the need for cost-effective solutions, which is why we offer competitive translation services tailored to your specific requirements without compromising quality. By working closely with our clients, we develop customized solutions that balance your budget and deadlines. Our approach ensures you receive high-quality translations while optimizing your resources. We carefully analyze each project to deliver the best value and efficiency, all while upholding our commitment to excellence.
At Willingjet, we understand the complexities of pharmaceutical development and the importance of precise communication. Our team of professional translators is fluent in multiple languages and possesses extensive expertise in the pharmaceutical field. This blend of linguistic proficiency and industry knowledge ensures our translations are both accurate and compliant with international regulatory standards. We support you at every stage of the drug lifecycle, from research and development to post-market surveillance.
At the start of the drug lifecycle, accurate translation is essential for multinational clinical trials, research papers, and collaboration with international scientists. Our team ensures that all documents, including study protocols and consent forms, are meticulously translated to maintain data integrity and comply with local regulations.
As you move towards regulatory submission, our translators, who are well-versed in regulatory affairs, help ensure that all necessary documentation complies with the specific requirements of regulatory bodies such as the FDA in the U.S., EMA in Europe, PMDA in Japan, NMPA in China, and others. This includes translating clinical trial data, packaging, and labeling into different languages.
During clinical trials, accurate translation is essential for patient safety information, trial protocols, and reports submitted to regulatory authorities. Our linguistic experts ensure all materials are clear and precisely convey critical medical information, ensuring smooth and compliant trials across different countries.
Once the drug is approved, marketing materials like brochures, websites, and product information need to be translated to reach a global audience. Our translators ensure that these marketing messages are culturally appropriate and resonate with local audiences, increasing the drug's global reach and acceptance.
After the drug is on the market, monitoring its performance and safety is crucial. We translate adverse event reports, label updates, and patient feedback from various languages into actionable data for pharmaceutical companies, ensuring ongoing compliance and safety monitoring.
We specialize in providing comprehensive translation services for the medical device industry, aiming to help manufacturers navigate the complexities of global markets with precise and compliant translations. We understand that the medical device sector demands high accuracy and strict adherence to regulatory standards. Our team of translators has a deep understanding of the medical and technical nuances necessary for effective translation in this field. The documents we translate include, but are not limited to:
We translate user interfaces, user manuals, product datasheets, and installation instructions to ensure your devices can be safely and effectively operated by users worldwide.
Our services also cover the translation of documents necessary for regulatory submissions, including clinical evaluation reports, risk management files, and quality management system documentation. We ensure that your translations meet the regulatory requirements of bodies like the FDA in the U.S., the MHRA in the UK, and other global entities.
To ensure the correct use of your medical devices, we translate training guides, online help systems, and e-learning content for healthcare professionals and patients.
We help you reach a broader audience by translating brochures, websites, promotional videos, and presentations. This ensures your marketing messages resonate with local markets while maintaining compliance with medical advertising regulations.
We translate authority and user feedback and reports, maintenance and service guides, and updates to technical documentation to help you maintain and manage your products post-launch.
We provide specialized translation services for patents and legal documents in the medical and healthcare fields. Our goal is to support your legal and intellectual property efforts by ensuring precise and culturally sensitive patent translation. We understand the high stakes involved in legal and patent documentation in the medical sector. Accuracy and adherence to legal standards across jurisdictions are critical to protecting your innovations and complying with international laws. The documents we translate include, but are not limited to:
We offer expert translation services for medical patents, including applications, prior art, patent grants, and litigation documents. Our translators are well-versed in the specific terminology and legal nuances of both the source and target languages, ensuring that your intellectual property is accurately represented in all required languages.
We translate a wide range of legal documents, including contracts, agreements, litigation documents, and compliance documentation. Whether you're dealing with clinical trial agreements, partnership agreements, or regulatory submissions, our translations help you navigate the legal landscape in your target markets.
We understand the sensitive nature of legal and patent documents. Our processes are designed to maintain the highest level of confidentiality and security, ensuring that your proprietary information remains protected throughout the translation process.
Navigating the regulatory environment can be challenging, especially in different linguistic and cultural landscapes. Our translations ensure that your documents comply with the specific legal requirements of each country, facilitating smoother patent registrations and legal proceedings.
| We cover over 100 languages across APAC, Europe, North America, and South America. Here are the key languages we support: | ||||
| APAC (Asia-Pacific) | EMEA (Europe, Middle East & Africa) | AMER (The Americas) | ||
| Chinese (PRC) | Telugu (India) | Arabic (International) | Spanish (Spain) | English (United States) |
| Chinese (Taiwan) | Punjabi (India) | Arabic (Saudi Arabia) | Portuguese (Portugal) | Spanish (Latin America) |
| Japanese (Japan) | Burmese (Myanmar) | Arabic (Jordan) | Dutch (Netherlands) | Spanish (Mexico) |
| Korean (S. Korea) | Malayalam (India) | Arabic (U.A.E.) | Danish (Denmark) | Spanish (Argentina) |
| Hindi (India) | Tagalog (Philippines) | Farsi (Iran) | Swedish (Sweden) | Spanish (Colombia) |
| Bengali (India) | Urdu (Pakistan) | Turkish (Turkey) | Norwegian (Norway) | Portuguese (Brazil) |
| Indonesian (Indonesia) | Nepali (Nepal) | Russian (Russia) | Greek (Greece) | French (Canada) |
| Malay (Malaysia) | Bengali (Bangladesh) | Polish (Poland) | Hebrew (Israel) | English (Canada) |
| Thai (Thailand) | Pashto (Afghanistan) | Czech (Czech Republic) | Romanian (Romania) | Spanish (Puerto Rico) |
| Vietnamese (Vietnam) | Sinhala (Sri Lanka) | Hungarian (Hungary) | Bulgarian (Bulgaria) | Spanish (Chile) |
| Tamil (India) | Khmer (Cambodia) | French (France) | Ukrainian (Ukraine) | English (Jamaica) |
| German (Germany) | Serbian (Serbia) | Haitian Creole (Haiti) | ||
| Italian (Italy) | Albanian (Albania) | |||
What is medical translation?
Medical translation involves converting medical documents, clinical trial materials, regulatory submissions, patient records, and other healthcare-related content from one language to another while maintaining accuracy, clarity, and compliance with regulations.
Why is medical translation special and important?
Medical translation is critical because it directly impacts patient safety, regulatory compliance, and global healthcare access. Unlike general translation, medical translation requires precision, consistency, and subject-matter expertise, as even minor errors can lead to serious consequences.
Key reasons why medical translation is special and important:
Ensures Patient Safety – Misinterpretation of medical records, prescriptions, or instructions can lead to incorrect treatments or adverse effects.
Supports Global Clinical Trials – Accurate translations of trial protocols, informed consent forms, and regulatory submissions are essential for multi-country studies.
Facilitates Regulatory Compliance – Health authorities like the FDA, EMA, and NMPA require correctly translated documents for drug approvals and medical device certifications.
Enables Effective Medical Communication – Doctors, researchers, and manufacturers rely on accurate translation to share knowledge and collaborate internationally.
Improves Healthcare Accessibility – Patients who speak different languages need properly translated medical documents to understand their diagnoses and treatments.
Given these high stakes, medical translation requires linguistic precision, deep domain expertise, and rigorous quality control to ensure clarity, accuracy, and regulatory compliance.
What types of medical documents do you translate?
We provide translations for a wide range of medical and life sciences documents, including but not limited to:
Clinical trial protocols and reports
Informed consent forms (ICFs)
Regulatory submissions (e.g., EMA, FDA)
Medical device manuals and IFUs
Pharmacovigilance reports
Scientific research papers
Patient records and hospital reports
Do you have medical translation specialists?
Yes, our translators are experienced professionals with expertise in medicine, pharmaceuticals, and life sciences. They have backgrounds in healthcare, pharmacology, or medical writing and undergo rigorous quality checks.
How do you ensure translation accuracy?
We follow a strict multi-step quality assurance process, including:
Translation by native-language medical experts
Independent review and proofreading
Use of terminology databases and translation memory tools
Adherence to local regulatory requirements
Do you provide certified medical translations?
Yes, we offer certified and notarized translations for regulatory authorities, clinical trials, and legal purposes. Our certified translations meet the requirements of the FDA, EMA, MHRA, and other global health agencies.
What languages do you support?
We offer medical translation services in over 200 languages, covering major markets such as:
European languages (e.g., French, German, Spanish)
Asian languages (e.g., Chinese, Japanese, Korean)
Middle Eastern languages (e.g., Arabic, Hebrew)
Other regional languages based on client needs
How do you handle confidentiality and data security?
We prioritize data security through strict confidentiality agreements, secure servers, and compliance with GDPR and HIPAA regulations. Your medical data is handled with the highest level of security. We implement strict data security measures, including but not limited to:
End-to-end encryption for file transfers
Non-disclosure agreements (NDAs) with all linguists
HIPAA and GDPR compliance for sensitive medical data
Secure, access-controlled translation platforms
How fast can you complete a medical translation project?
Turnaround times depend on the document’s complexity and language pairs. We offer standard, expedited, and urgent translation services to meet your deadlines. Contact us for a time estimate based on your project.
How much do medical translation services cost?
Pricing varies based on factors such as language pair, document complexity, word count, and urgency. We provide custom quotes tailored to your specific requirements.
How can I request a quote or start a project?
You can contact us via email, phone, or our website to submit your documents and receive a free quote. Our project managers will guide you through the process.
What industries do you serve within the medical and life sciences sector?
We provide specialized medical translation services for:
Pharmaceutical companies (clinical trial materials, drug approval documents)
Biotech firms (research papers, product documentation)
Medical device manufacturers (IFUs, safety guidelines)
Healthcare providers (patient records, treatment guidelines)
Regulatory agencies (approval dossiers, compliance reports)
Can you handle highly technical or niche medical translations?
Yes, we specialize in highly technical and scientific translations, including but not limited to:
Genomics and molecular biology
Oncology research and drug development
Rare disease treatment documentation
Pharmacovigilance and adverse event reports
Artificial intelligence in healthcare
How do you handle medical terminology to ensure consistency?
We maintain terminology accuracy and consistency by using:
Specialized medical dictionaries and glossaries
Customized translation memories (TM) for each client
Consistent terminology across all documents through QA tools
Do you offer back translation and linguistic validation?
Yes, for clinical trials and regulatory submissions, we offer:
Back translation (translating content back to the original language to verify accuracy)
Linguistic validation (ensuring translated materials are culturally and scientifically appropriate)
Cognitive debriefing (testing translations for patient comprehension)
Can you provide translation services for rare languages or dialects?
Yes, we cover over 200 languages, including rare and less common dialects. If you need translations in a specific language, contact us to discuss availability.
Do you use human translators or machine translation?
We rely on human translators with medical expertise to ensure accuracy. However, for large-scale projects, we also leverage AI-assisted translation tools combined with expert human post-editing to enhance efficiency without compromising quality.
Can you handle large-scale, multi-language medical translation projects?
Yes, we have the resources, technology, and network of professional medical translators to manage high-volume, multilingual projects for global clinical trials, drug launches, and medical product expansions.
Do you offer desktop publishing (DTP) for translated medical documents?
Yes, we provide multilingual desktop publishing (DTP) services to ensure translated documents maintain the same formatting, layout, and readability as the original. This is especially important for:
Patient brochures
Regulatory submission documents
Medical device manuals
Can you integrate with our existing content management systems (CMS) or regulatory platforms?
Yes, we can integrate with various CMS, electronic trial master files (eTMF), and regulatory submission systems to streamline your translation workflows.
Do you offer post-market surveillance (PMS) translation services?
Yes, we translate adverse event reports, post-market surveillance documents, and pharmacovigilance reports to support ongoing compliance with health authorities worldwide.
What sets your medical translation service apart from competitors?
Our key differentiators include:
Industry-specific expertise – Medical professionals and subject-matter experts
Regulatory compliance – FDA, EMA, MHRA, and global standards
Quality assurance – Multi-step review process for 100% accuracy
Scalability – Large projects and multilingual support
Data security – HIPAA, GDPR compliance with secure handling
06 09 2024
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